Let's chat →THE OPPORTUNITY
But the right place to begin isn't with a tool. It's with your business.
We're a Brisbane-based business. We find the admin that's eating your team's week, fix it with AI your team stays in control of, and keep it running. Start with a fixed-price diagnostic. Build with us within 30 days of your readout and the full fee comes off.
BEFORE AI
STEP 01 · AI DIAGNOSTICS
Clarity before technology.
HOW WE WORK
01 / AI Diagnostics
In a short video session and two or three brief interviews with you and your team, we map where the time goes: the bottlenecks, the repetitive tasks and the places where AI can genuinely help. You get a written report with ranked opportunities, estimated hours saved and a fixed quote for the first fix, for about 1.5 hours of your time.
About the diagnostic →02 / AI Implementation
We build the automations, AI assistants and connected workflows your business needs, designed around your people, your tools and the way you already work. A simple single workflow usually takes one to three weeks. Larger projects get a clear timeline in your fixed quote.
About AI automation →03 / Custom Digital Products
We design and build websites, custom software and web applications shaped around how your business works, and where it wants to go next.
About websites and software →WHO WE HELP
Accountants and bookkeepers, architects and engineers, consultants, real estate, recruitment, marketing and creative agencies, trades and home services. If your team spends its week answering the same questions, re-typing information and chasing people for replies, we can help.
WHAT WE DO
Prices are starting points. Your final price is quoted in writing for your scope before any work starts. All prices are in Australian dollars.
From launch price $790 until 31 January 2027, then $990.
Find out where AI will save your team time, before you spend on it. A written report, ranked opportunities and a fixed quote. Build with us within 30 days of your readout and the full fee comes off.
How the diagnostic works →From $1,500 per workflow
Enquiry intake, document and email workflows, quoting and invoicing, website chatbots and AI receptionists. A person approves anything sent, paid or posted to your customers. AI receptionists and chatbots answer only from information you've approved, and always say they're AI.
See AI automation →Single assistant: From launch price $396 until 31 January 2027, then $990. Team of 4: From launch price $1,190 until 31 January 2027, then $2,990.
AI assistants set up on your own Grok Business or team account, so you own the subscription, the assistants and the data.
See AI assistants →From $990
Clean, fast websites with an enquiry form that reaches you, plus care plans from $79 a month.
See websites →From $3,500
Web apps, portals and connections between the systems you already use, with a fixed quote and milestone payments.
See custom software →From $79 a month
Hosting, monitoring and fixes for what we build. Most plans include a monthly report on what ran, what we fixed and what changed.
See monthly plans →HOW IT WORKS
About 1.5 hours of your time: a 30-minute video session and two or three short interviews. Within 7 days you get a written report with ranked opportunities and a fixed quote, and we walk you through it in a 30-minute readout call.
We build the first fix you choose. A simple single workflow usually takes one to three weeks.
Monitoring, fixes and small changes on a monthly plan, so it keeps working as your tools change.
Our AI Ops and AI assistant plans include a monthly report on what ran, what we fixed and what changed, and assistant care plans include one improvement every month.
FROM INSIGHT TO IMPACT
WHY SQUARE COIN
We're a Brisbane, Australian team, and we start every job by understanding the work, not by picking a tool. Our skills cover business analysis and process mapping, privacy impact assessment, and designing and building systems for healthcare and ecommerce. We bring the same care to a five-person office.
You see the price in writing before any work starts.
Reports and advice you can act on, without the jargon.
If a simpler fix or a tool you already own will do the job, we'll tell you.
YOUR DATA
AI assistants run on your own account, so you own the subscription and the data. We use Australian hosting where the tools allow, and we list any overseas service before you sign. A person approves anything sent, paid or posted to your customers. AI receptionists and chatbots answer only from information you've approved, and always say they're AI. We never put your customers' personal information into free or public AI tools.
Read our privacy policy →OUR WORK
Platforms built for private clients in healthcare and retail. Client names are kept confidential.
Telehealth · 2025
Healthcare infrastructure · 2025
Digital prescribing · 2025
Commerce platform · 2024
The best technology isn't
the technology you notice.
It's the time you get back.
QUESTIONS OWNERS ASK
From launch price $790 until 31 January 2027, then $990. You pay 50% when you book and 50% at your readout call. Sign a build with us within 30 days of your readout and the full fee comes off it.
About 1.5 hours of your time in total, spread over about a week: a 15-minute questionnaire, the 30-minute session, a 20-minute interview with you, and the 30-minute readout. One or two of your team join for 15 minutes each.
You'll know before you spend on a build. The report shows the hours each opportunity could save and how we worked them out, so you can check our working. Every estimate is clearly labelled as one. If you build with us within 30 days of your readout, the diagnostic fee comes off. On AI assistant care plans, you get a monthly value report, and if a month delivers no improvement, you aren't charged that month's care fee, or it's credited on your next invoice if you've already paid.
The free readiness check is seven quick online questions. We read your answers and email you a short note on where AI might help and whether a diagnostic makes sense. It's free, with no obligation. The AI Admin Diagnostic is our paid, in-depth review: a 30-minute video session, two or three short interviews, a written report with ranked opportunities and a fixed quote, and a 30-minute readout call.
We design every system with privacy in mind. AI assistants run on your own account, we use Australian hosting where the tools allow, and we list any overseas service before you sign. A person approves anything sent, paid or posted to your customers. AI receptionists and chatbots answer only from information you've approved, and always say they're AI. Our privacy policy has the details.
No. We take notes only.
No need. We run the diagnostic by video, so nobody has to travel or set aside a room.
Sometimes. Some fixes use tools you already pay for. Others need a subscription, such as an AI assistant seat on your own account. Any extra costs are listed in your quote before you commit.
A simple single workflow usually takes one to three weeks once the scope is agreed. Larger projects get a clear timeline in your fixed quote.
For the diagnostic, you pay 50% when you book and 50% at the readout call. For builds under $3,000 we take a 50% deposit. For builds of $3,000 or more the deposit is 30%, with the balance paid at the milestones set out in your quote. Monthly plans have a 3-month minimum.
Yes. Sessions can run in the evening or on Saturdays, so they don't take time out of your working day.
We're a Brisbane-based business, and we work with clients by video.
START WITH CLARITY
Full fee credited when you build with us within 30 days of your readout.